The Ultimate Guide to Modernising Your Intranet

SharePoint | Power Platform | Microsoft 365

The Ultimate Guide to Modernising Your Intranet

A modern intranet improves communication, boosts collaboration, and streamlines processes, enhancing overall productivity.

Inet Development: The Foundation of Modernisation

  • Intranet development is crucial for modernising your intranet, enhancing internal communication, and boosting collaboration.
  • By investing in robust intranet development, organisations can create a user-friendly interface that facilitates seamless information exchange and enhances employee engagement.
  • Leveraging cutting-edge technologies and best practices in intranet development can help organisations stay ahead of the curve and adapt to evolving business needs.

Aligning Intranet Objectives with Business Goals

Ensure that your intranet objectives align with broader business goals. This alignment ensures that the intranet supports overall business strategies and delivers tangible benefits.

Choosing the Right Platform

Cloud-Based vs. On-Premises Solutions

Decide between cloud-based and on-premises solutions based on your organisation’s needs. Cloud-based solutions offer scalability and ease of access, while on-premises solutions provide greater control and security.

Key Features to Look For

Look for features such as user-friendly design, mobile compatibility, robust security, and seamless integration capabilities when choosing a platform for your intranet.

User Experience and Design

Importance of User-Centered Design

A user-centered design ensures that the intranet is intuitive and easy to navigate. This approach prioritises the needs and preferences of users, enhancing their overall experience.

Ensuring Mobile Compatibility

With the increasing use of mobile devices, ensuring that your intranet is mobile-compatible is essential. A responsive design allows users to access the intranet from any device, anywhere.

Enhancing Navigation and Usability

Simplify navigation and improve usability by organising content logically and using clear labels. Effective navigation helps users find information quickly, boosting productivity.

Content Management and Personalisation

Effective Content Strategy

Develop a content strategy that includes regular updates and ensures that information is relevant and useful. A well-managed content strategy keeps the intranet dynamic and engaging.

Personalised User Experiences

Personalisation features, such as customised dashboards and targeted content, enhance user engagement by delivering relevant information based on user roles and preferences.

Dynamic Content Delivery

Utilise dynamic content delivery to keep the intranet fresh and engaging. This includes featuring the latest news, updates, and interactive elements.

Collaboration and Communication Tools

Integrating Social Features

Incorporate social features like blogs, forums, and social networking tools to foster collaboration and communication among employees.

Enhancing Team Collaboration

Use tools like shared workspaces, project management apps, and collaborative document editing to enhance team collaboration and productivity.

Real-Time Communication

Real-time communication tools such as instant messaging, video conferencing, and live chat enable instant collaboration and reduce response times.

Security and Compliance

Ensuring Data Security

Implement robust security measures to protect sensitive information. This includes encryption, secure access controls, and regular security audits.

Compliance with Regulations

Ensure that your intranet complies with relevant regulations and standards, such as GDPR for data protection. Compliance helps avoid legal issues and build trust with users.

User Access Control

Implement granular user access controls to ensure that users only access information relevant to their roles, enhancing security and reducing risks.

Integration with Other Systems

Seamless Integration with Existing Tools

Ensure your intranet integrates seamlessly with existing systems like CRM, ERP, and HR software. Integration enhances efficiency and provides a unified user experience.

API and Custom Integrations

Leverage APIs and custom integrations to extend the functionality of your intranet, allowing it to interact with other applications and data sources.

Search Functionality

Implementing Advanced Search Features

Advanced search features, such as filters, faceted search, and natural language processing, help users find information quickly and accurately.

Analytics and Monitoring

Measuring Intranet Usage

Use analytics tools to measure intranet usage and gather insights into user behaviour. This data helps identify areas for improvement and track progress towards goals.

Analysing User Behaviour

Analyse user behaviour to understand how employees interact with the intranet. This information can inform design decisions and enhance user experience.

Continuous Improvement

Commit to continuous improvement by regularly reviewing analytics and user feedback. Use these insights to make ongoing enhancements to the intranet.

Employee Engagement

Strategies to Increase Engagement

Increase employee engagement with strategies like gamification, recognition programmes, and interactive content. Engaged employees are more productive and satisfied.

Gamification and Rewards

Incorporate gamification elements, such as badges, points, and leaderboards, to motivate users and encourage engagement.

Feedback Mechanisms

Implement feedback mechanisms, such as surveys and suggestion boxes, to gather user input and make improvements based on their needs and preferences.

Training and Support

Onboarding and Training Programmes

Develop comprehensive onboarding and training programmes to help users get the most out of the intranet. Training ensures that employees are comfortable and proficient with the platform.

Ongoing Support for Users

Provide ongoing support through help desks, FAQs, and user guides to assist employees with any issues they encounter and ensure smooth usage.

Governance and Maintenance

Establishing Governance Policies

Establish governance policies to define roles, responsibilities, and standards for managing the intranet. Governance ensures consistency and accountability.

Regular Maintenance and Updates

Schedule regular maintenance and updates to keep the intranet running smoothly and incorporate new features and improvements.

Change Management

Preparing for the Transition

Prepare for the transition to a modern intranet with a well-planned change management strategy. This includes clear communication, training, and support.

Communicating Changes to Employees

Communicate changes to employees effectively, highlighting the benefits and addressing any concerns. Clear communication helps ensure a smooth transition.

Managing Resistance

Anticipate and manage resistance by involving employees in the process and addressing their concerns. Change management strategies help mitigate resistance and ensure acceptance.

Intranet Consulting

  • Intranet consulting plays a crucial role in guiding organisations through the process of modernising their intranet and maximising its impact.
  • Expert intranet consultants can provide valuable insights, strategies, and recommendations for optimising intranet performance and usability.
  • By partnering with experienced intranet consulting professionals, organisations can unlock the full potential of their intranet and achieve significant improvements in communication and collaboration.

SharePoint Intranet Development

  • SharePoint intranet development offers a robust platform for building modern, feature-rich intranets that meet the unique needs of organisations.
  • SharePoint development companies specialise in creating customised intranet solutions that leverage the full capabilities of the SharePoint platform.
  • By partnering with a top SharePoint development company, organisations can benefit from a tailored intranet solution that enhances productivity, collaboration, and knowledge sharing among employees.

At ThreeSixFive, we provide top-tier SharePoint intranet development services designed to meet the specific needs of your organisation. Our expert team will work closely with you to create a modern, feature-rich intranet that enhances productivity and collaboration across your business.


In conclusion, modernising your intranet is a critical step in enhancing internal communication, collaboration, and productivity within your organisation. By focusing on intranet development, intranet consulting, SharePoint intranet development, and selecting the right SharePoint development company, you can create a dynamic and efficient intranet that meets the needs of your business. Remember to prioritise user experience, relevance, and quality content while optimising keywords to achieve optimal results in your intranet modernisation journey.