Breaking down Microsoft Viva – in simple terms
If your job role involves helping staff collaborate, boosting performance, communicate, improve their wellbeing or skills. Then you have probably heard the new Microsoft buzz word ‘Microsoft Viva’. Viva is a term that has been pushed heavily by Microsoft since its launch, however a lot of people still don’t have a full understanding of what it is. We often hear questiones like ‘what is Employee Engagement?’, ‘how can Microsoft Viva help my staff?’ and ‘how can my company get started with Microsoft Viva?’. We will try to break these questions down for you in simple terms and also how our Microsoft Viva consultancy service can help you get started.
Why you need Microsoft Viva
Now, as previously mentioned, most of the features that are offered as part of Microsoft Viva are already available within Microsoft. So, it makes sense to ask ‘what are the benefits of Microsoft Viva?’ and why do you need it? Firstly, to answer this we need to look at the never-ending landscape of the digital tools that are on offer within a business. Most IT teams will realise the amount of tools and vendors they have to pay for, and manage is increasing each year. Microsoft have realised this, and the main purpose of Microsoft Viva is to streamline these tools into one-place.
With most of the business world, now having Teams open from when they start work, until the second they finish, Microsoft wants to push this app to the forefront of their tools. They are now looking to pull everything from your intranet, to your learning into Teams. To give you a single access point for all of your tools.
Using a consulting service
We believe there are a few important things to consider when implementing Microsoft Viva. Which (depending on your in-house experience), might require an external consultancy company to ensure your tools are setup properly.
Microsoft Viva Connections
With the Internet spreading linke wildfire and reaching every part of our daily life, more and more traffic is directed to websites in search for information.SharePoint intranet present through Microsoft Teams. Through Viva Connections you can bring your collaboration tools together in one place. Giving news, conversations and resources in a company branded display. Eventually, Viva Connections will add more features and it will be the complete package for workplace comms.
Microsoft Viva Topics
Secondly, Microsoft Viva brings us ‘Viva Topics’. Despite having a great search feature, content in SharePoint can still reach sizes that are not easy to manage. As a result, data can go unused, this can cause wasted storage space.
This app uses the data it scans, to build knowledge and display to the right people, at the right time. Viva Topics uses AI to scan all content in SharePoint, then picks out phrases, to create a Topic. In short, a Topic is data, organised to help staff find knowledge. Wherever the Topic is mentioned in Teams, SharePoint or Outlook, people are able to select it, to be given extra information. Users can then add to and edit the information, providing your organisation with an organic database of useful information on your business.
Microsoft Viva Insights
Thirdly, we bring you Viva Insights, Microsofts tool to help staff become more ‘Zen’ at work. This app looks at how to become more productive at work, by using breaks and taking proper rest. By doing these things in the right way, you can have more of an effect.
Microsoft Viva Learning
Lastly, we bring you Viva Learning, where Microsoft bring some of the most common learning platforms together, in one place. This tool helps staff build skills, while at work. Team members and team leaders can assign and review training courses.
The most recent additions
Get a free consultancy to find out how we can help you get started with Microsoft Viva